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Privacy Policy
Lighthouse Communications Ltd


Last Updated: 21/05/2025


Lighthouse Communications Ltd (“Lighthouse”, “we”, “us”, or “our”) is committed to protecting your privacy and ensuring your personal data is handled responsibly and transparently. This Privacy Policy outlines how we collect, use, store, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


1. Who We Are
Lighthouse Communications Ltd
Registered Office: [Insert Full Address]
Company Number: [Insert Company Number]
Contact: info@lighthousecomms.co.uk | +44 (0)28 [Insert Number]
We are a public relations and communications agency based in Northern Ireland, providing PR, digital, event management, and communications consultancy services.


2. What Information We Collect
We may collect and process the following types of personal data:

  • Clients and prospective clients: name, email address, phone number, job title, company name, billing information.

  • Media and influencer contacts: name, role, organisation, contact details, and published content.

  • Event attendees: name, contact details, dietary/accessibility requirements, and preferences.

  • Website visitors: IP address, browser type, referral source, and activity on our website (see our Cookies Policy).

  • Job applicants: CVs, contact details, interview notes, and references.​​

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3.How We Use Your Information

We use personal data to:

  • Provide and manage our PR and communications services.

  • Communicate with clients, partners, suppliers, and media contacts.

  • Respond to enquiries and send updates or newsletters (where consent has been given).

  • Manage and promote events.

  • Improve our website and services.

  • Fulfil legal and regulatory obligations.

 

4. Legal Bases for Processing
We rely on one or more of the following legal bases:

  • Consent – where you have given clear permission.

  • Contract – where processing is necessary for the performance of a contract.

  • Legal obligation – to comply with legal or regulatory requirements.

  • Legitimate interests – where processing is necessary for our legitimate business interests, provided your rights do not override those interests.

 

5. Sharing Your Information
We do not sell your personal data. We may share information with:

  • Trusted third-party service providers (e.g. IT support, email marketing platforms, event partners).

  • Regulatory authorities, when required by law.

  • Media outlets, when promoting client stories or events, with consent.

All third parties are required to handle your data securely and in accordance with applicable laws.

 

6. International Data Transfers
If your data is transferred outside the UK (e.g. to email providers or cloud services based in the US), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.


7. Data Retention
We retain personal data only for as long as necessary:

  • Client and project files: 6–7 years after completion.

  • Event data: up to 12 months post-event unless otherwise agreed.

  • Job applicant data: 6–12 months unless consent for longer retention is provided.

  • Newsletter subscribers: until you opt out.

 

8. Your Rights
You have the right to:

  • Access your personal data.

  • Request correction or deletion.

  • Object to or restrict processing.

  • Withdraw consent (where applicable).

  • Lodge a complaint with the Information Commissioner’s Office (ICO).

Contact the ICO: www.ico.org.uk | Tel: 0303 123 1113

 

9. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, or loss. These include secure servers, password protection, data minimisation, and staff training.


10. Changes to This Policy
We may update this Privacy Policy from time to time. Please check back periodically for the latest version. Significant changes will be communicated via our website or direct contact where appropriate.


11. Contact Us
If you have questions about this Privacy Policy or how your data is handled, please contact:


Data Protection Officer
Lighthouse Communications Ltd
Email: privacy@lighthousecomms.co.uk
Phone: +44 (0)28 [Insert Number]

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